AG Minutes 26th March 2019
Assemblée Générale
held at
La Souterraine English Library
Tuesday 26th March 2019 at 14.30
Below are the minutes of the meeting
If your browser does not display the page contents below correctly then there is a PDF link of the same, please read on.
| 1. | Minutes of the Previous Assemblée Générale held on the 19th March 2018 | |
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Damian Trafford invited members to review and accept the minutes of the previous meeting. In favour of previous meeting minutes being approved: Proposed : Nick Sutton Seconded : John Essom All in favour |
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| 2. | Introduction of Conseil to Members | |
| All Conseil and Bureau members introduced themselves. | ||
| 3. | President’s Report | President’s Report |
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Damian Trafford delivered the President’s Report (see President’s Report link on the web page) In favour of the President’s report being approved: |
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| 4. | Treasurer’s Report |
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In the absence of a Treasurer, Damian Trafford delivered the Treasurer’s Report (see Treasurer’s-Report link on the web page) and the 2018 accounts. In favour of Treasurer’s report being approved: |
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| 5. | Website and Membership Report | Website-and-Membership-Report |
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Jane Perryman delivered the Membership and Website Reports (see Website-and-Membership Report link on the web page) In favour of Website and Membership report being approved: |
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| 6. | Plans for the Coming Year | Review of Membership Fees
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Damian Trafford invited discussion regarding the following items and delivered the attached reports : Change of Assemblée Générale Date to November Discussions regarding membership fees and plans for the following year are discussed at the AG which is currently held in March, these are then not implemented until January the following year. The proposal is being put forward that the AG would take place in November each year. The following comments and suggestions were made:
In favour of the investigation into moving the AG to November : Trial of Additional Payments for Groups At the AG in March 2018 the decision was taken that there should be an increase in the group fees from 2€ per person to 4€ per person for a trial period of 6 months (April – September). Following the end of the trial period, it was felt that not enough was known about whether the increase in membership fee from 12€ to 24€ would discourage members from renewing. A document was distributed to members asking for feedback and the feelings were mixed as to whether the group fee increase could be sustained. The following comments and suggestions were made:
In favour of keeping the 4€ charge until November: Review of Membership Fees Please see the attached report regarding suggested changes to membership fees. The following comments and suggestions were made:
In favour of the introduction of a student membership rate: Membership Terms & Conditions Damian delivered a document stating the new membership terms and conditions. There were no objections to the suggestions being made other than the cut-off for renewals being suggested as the 30th June was felt to be too generous and should be the 31st March. Please refer to the attached document to see the T’s & C’s. Changes to Opening Hours A trial of the new opening hours will take place during April and May. The library will now close on a Monday as this was always a very quiet day. It has also been suggested that we open through lunchtime to allow people to do their shopping and then call in the library. Where the library if open for longer on Friday and Saturday the volunteers will work split shifts. The general feeling was that this is a good idea. The trial of the opening hours are as follows: |
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| 7. | Election of Conseil & Bureau | |
The statutes state that Conseil & Bureau officials are elected for 3 years therefore no members are due for re-election. |
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| 8. | Vacancy for the Role of Treasurer | |
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There is a vacancy for the role of Treasurer, if this role isn’t filled then the Association cannot continue to operate. John Bowler was nominated from the floor however he stated that he can only commit to 12 months in the role. Proposed : Christine Seaman |
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| 9. | Any Other Business | |
David Brown mentioned the Murder Mystery Event that he and his wife have written and hoped that members would support this. Nick Sutton expressed a vote of thanks to Conseil for all the work they do for the library. |
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